Administration and Operations Manager

About us

Archaeology South-East is part of UCL – a global multidisciplinary university with a diverse community and progressive approach to teaching and research. As part of the UCL Institute of Archaeology, research and learning are at our core - and we want you to work with us to continue delivering this mission.

We take pride in delivering high quality project outcomes for our clients, working hard to maximise research and public benefit from development-led fieldwork. We work for a range of people supporting development and infrastructure projects as well as heritage management. Our large team provides a comprehensive range of services and areas of specialist expertise.

About the role

This role provides leadership for the ASE professional services team, support to the ASE Director and Senior Management Team (SMT) and is the key liaison point between ASE and Professional Services (PS) colleagues in the IoA. The postholder has responsibility for ensuring that systems and processes are fit for purpose, delivering operational excellence and financial compliance across all administrative activities. The role will ensure UCL, Faculty and Departmental policies and strategies are fully implemented at all times.

The postholder is responsible for the line management, support and development of ASE’s PS team, currently comprising 1 x HR Administrator, 2 x Finance Administrators, 1 x Administration Officer.

The post plays a key role in supporting the work of the ASE Director and SMT to deliver a high quality, professional service to staff, clients and other stakeholders, both internal and external to UCL.

About you

The postholder will hold a relevant degree or have equivalent competency gained through any combination of education, training and experience. They will be expected to demonstrate knowledge of administration processes. They should have excellent organisational skills, with proven ability to prioritise work and deliver against demanding deadlines.

The postholder will build relationships and maintain operational integrity with the IoA PS team and Central UCL Professional Services colleagues (e.g. Finance, Estates, and Human Resources). The postholder will network with staff within the Department (UCL Institute of Archaeology), Faculty and central UCL services to ensure effective professional services support for ASE.

Please provide a clear statement in response to each of the selection criteria, which shows how your qualifications, experience and training fit each of them. Please provide one or two sentences addressing each criterion (it is expected that more detailed evidence will be available in your CV). It would be very helpful if you could order this statement in line with the selection criteria in the “Person Specification” at the end of the Job description. Your responses to all the selection criteria form an essential part of the selection process and a failure to provide this information will mean that the application will not be considered. An answer to any of the criteria such as 'Please see attached CV' will not be considered acceptable.

What we offer

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:

Salary range £37,408.00 - £45,255.00 pa, including London Fringe Allowance

41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)

Defined benefit career average revalued earnings pension scheme (CARE)

Cycle to work scheme and season ticket loan

Enhanced maternity, paternity and adoption pay

Employee assistance programme: Staff Support Service

Discounted medical insurance

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/