Official Specifications
Role Overview & Mandate
Executive Summary
Job details Job reference 23/111028 Date...
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Job details
Job reference
23/111028
Date posted
12/06/2023
Application closing date
03/07/2023
Salary
£24,715 - £27,396 per annum
Job category/type
Clerical
Attachments
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Administration Officer (Grade 4)
Job description
Do you want to work in an inclusive, vibrant and welcoming environment?
Do you have 3 years’ experience within administration?
If this sounds like you, we may have the perfect opportunity for you, whether you are an experienced administration professional, or an individual interested in taking the next step within their career pathway. We are currently recruiting for a number of Administration Officers. You will provide support within a specific area contributing to the wider success of Queen’s.
Working at Queen’s is a unique opportunity, we employ over 4,500 staff and have a student population in excess of 24,000. Queen’s is ranked 198 in the World University Rankings (2023) and our academics are at the forefront of international research. Our success is down to our people and regardless of your role, we are all working towards making Queen’s a better place to study and work.
As an Administration Officer Grade 4 you can work right across the University in areas such as Finance, Marketing, Customer Service, Administration and PA/Secretarial. We will help align your skills to a suitable area within Queen’s.
Please note that the University has an ongoing requirement for Administration Officers to support professional services in Schools and Departments across the organisation and maintains a register of suitable applicants for 12 months to fill vacancies as and when they arise throughout the University.
The successful candidate must have, and your application should clearly demonstrate you have:
- A minimum of five GCSEs at Grade C or above (or equivalent) to include English Language and Mathematics or NVQ Level 2 Administration or equivalent.
- A minimum of three years’ (demonstrable) relevant work experience in an administrative environment to include evidence of the following:
- Working on multiple tasks/projects, managing own workload from start to finish and reacting to changing priorities.
- Competent in the use of Microsoft Office and windows applications, using databases/spreadsheets to analyse data and to present results accurately.
- Carrying out a range of complex administrative duties which involve using initiative and making decisions
- Delivering work in line with agreed quality standards, guidelines and procedures.
Please note the above are not an exhaustive list. For further information about the role including the essential and desirable criteria, please click on the Candidate Information link below.
Both permanent and fixed term posts are available. Fixed term contract posts are available for the stated period in the first instance but in particular circumstances may be renewed or made permanent subject to availability of funding.
At Queen’s our people are at the heart of everything we do. As a staff member you will become part of a vibrant organisational culture, which will provide you with the opportunity to achieve your full potential and enhance your career through a continuous focus on learning and development.
We offer an excellent employment package that includes:
- Great terms & conditions
- Pension schemes
- Flexible working by enabling you to design your working week in collaboration with your manager through a blend of remote and office working
- Family-friendly initiatives
- Career development opportunities
- Support for health & mental wellbeing
- Generous holiday entitlement of 8.4 weeks a year (made up of 23 days annual leave, 10 closure days and 9 bank holidays)
Queen’s University is committed to promoting equality of opportunity to all. We have created an inclusive culture by establishing staff networks such as iRise (Black, Asian, Minority Ethnic and International Staff Network) and PRISM (LGBTQ+) which help us progress equality.
We also subscribe to Equality Charter Marks such as the Diversity Charter Mark NI in addition to Athena Swan. For further information on our commitment to Equality, Diversity and Inclusion, please visit: www.qub.ac.uk/diversity; www.qub.ac.uk/qgi and www.qub.ac.uk/sites/StaffGateway/StaffNetworks/
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