Executive Assistant

Executive Assistant (EA)

Derry, Northern Ireland

Are you experienced in Mailbox and Diary Management? You could also be an experienced Personal Assistant looking for their next move? Can you manage complex diaries and priorities, work under pressure and communicate with Senior Executives, customers and teams confidently? Do you want to shape your world and change the way the world works? Do you want to collaborate and achieve together with committed people to deliver Executive Assistant support to Senior Executives across the business? This is your world and your opportunity to transform it for the better.

Your Role

We are looking for a Shared Service Executive Assistant to provide support to Senior Executives across varying business areas in Fujitsu as part of a Shared Services team. Reporting directly to the Shared Services EA Team Manager. You will be responsible for the provision of defined activities for designated Senior Executives, enabling them to maximize the use of their time. adding value with your depth of knowledge. Each EA should ensure discretion and confidentiality at all times. Providing a proactive response to changes in priority for each Executive. You will be part of the Shared Services EA team, (under Central Services), providing services that enable Fujitsu employees to fulfil their roles and responsibilities through supportive systems, processes and teams.

You will be the first point of contact for the Executives you support, Manage their Diaries including logistics across multiple time zones, ensuring strategic priorities are met. Manage their mailbox as required. Co-ordinate and book travel as required (national and international) and processing of related expenses, Plan conferences, Events and Meetings including all logistics to match itineraries. Prepare Agenda and relevant documentation and organize speakers, Document administration to include collation of business review packs, PowerPoint presentations etc., liaising with offices of key customers, building network of contacts. Draft communication/ Tweets /Newsfeed articles for the Executive to publish. Working and collaborating with other EA’s and PA’s across the company and building relationships and networks. Contributing to the success of the Shared Services EA Team through engagement with the team and your Peers. Providing cover for other EAs within the team when required.

Your experience

• Proactivity - ability to look ahead and anticipate needs
• Time management -able to multitask and work under pressure
• Confidentiality - able to deal with business sensitive information
• Experience managing complex diaries, attention to detail
• Strong interpersonal skills – ability to communicate effectively at all levels / able to work independently and as part of a team
• Team Work- able to demonstrate working well within a team, sharing knowledge and contributing to team success.

Desirable

• Fluent in French / Dutch

Achieve together

We are Fujitsu. A Japanese company with a strong set of values and a history of respecting fairness and equality, whilst promoting diversity and inclusion. We constantly push ourselves to do more and strive to bring together a diverse mix of perspectives and talents in an inclusive environment, where we encourage our people to bring their full selves to work. We call this Be Completely You.

We are inclusive. As a responsible business, it is important to us that we reflect the diversity of our society and customers. Not only are we a Disability Confident company, a Times Top 50 employer for Women, and a signatory for the Race at Work Charter, but we are also committed to the United Nations standards for LGBT+.

We are people-centric. This means we care about our people (and their families) and appreciate that everyone has a life outside of work. By supporting our people to Work Your Way, we empower them to achieve a flexible and respectful approach to work that suits them and our customers best - this could be working hours, location, or a flexible approach to their working day.

We want you to thrive. If working for a progressive organization, with a continuing commitment to diversity and inclusion is important, you should apply.

Fujitsu has been recognized as a Disability Confident Leader by the Department of Work and Pensions. This is in recognition of our commitment to recruiting, retaining, and employing people with disabilities. As a Disability Confident Leader, we offer a guaranteed interview to all candidates with disabilities who meet the essential criteria for a role and are experienced at making reasonable adjustments to the recruitment process. Please let me know if you would like further information.

#LifeatFujitsu #ExecutiveAssistant #EACareer

Job Type: Full-time

Schedule:

• Day shift

Ability to commute/relocate:

• Derry: reliably commute or plan to relocate before starting work (required)

Work Location: One location